ASWAQ6 : Purchasing and Suppliers

ASWAQ6 offers a highly flexible Purchasing Workflow
Like all modules within the system, the purchasing cycle in ASWAQ6 is designed for ease of use in creating and editing documents, while offering comprehensive reports that cover every aspect of purchasing operations and supplier performance.

Robust and Intelligent Supplier File
The supplier database includes complete contact details along with rich statistical data about each supplier’s purchases and returns, aggregated by accounting period.

Comprehensive Purchase Documents Covering All Activities
ASWAQ6 supports all essential purchasing documents: Requests for Quotation, Purchase Orders, Invoices, and Returns.
Documents are tightly integrated — for example, while creating a Purchase Invoice, a user can import a related Purchase Order, and ASWAQ6 will automatically populate the invoice with the order’s data.
This applies across all purchasing components, making the workflow intuitive, efficient, and time-saving.

Purchase Invoice Screen – ASWAQ6

Support for Standard Procurement Workflows
The system supports industry-standard procurement cycles. You can issue invoices directly and treat them as fully received, or issue invoices and then generate goods receipt vouchers to reflect incoming inventory.
Alternatively, you can record goods receipt first and generate purchase invoices later — all with full system flexibility.

Effective Handling of Imports and Letter of Credit Transactions
ASWAQ6 provides a full representation of import transactions, including letters of credit (L/C). A dedicated document called the Direct Cost Allocation Document allows additional expenses (e.g., freight, customs, insurance) to be assigned to shipments.
Upon goods receipt, ASWAQ6 automatically distributes these costs across the shipment items based on quantity and unit price.

Direct Cost Allocation Document – ASWAQ6

Seamless Integration with Accounting and Inventory Modules
All purchasing documents that affect financials or stock levels are deeply integrated with ASWAQ6’s General Ledger and Inventory modules.
For example, a purchase invoice can automatically generate the relevant stock entry to reflect inventory movement and costing. These entries can also be processed manually, offering further flexibility when needed.